User Guide

This guide is for teachers, staff, and employees who use CampusTrack daily. It covers logging in, checking in, requesting leave, and managing your profile.

Logging In

CampusTrack supports two login methods. Your school admin will let you know which one to use.

• Google SSO — click "Sign in with Google" and select your school Google account. You are logged in instantly.
• Microsoft SSO — click "Sign in with Microsoft" and use your school Microsoft 365 account.

On your first login, you will see a guided tour that walks you through the main features. You can replay the tour at any time from the Help menu.

Face Registration

If your school requires face verification, you will be prompted to register your face on first login.

• Allow camera access when your browser asks.
• Position your face in the center of the frame, in good lighting.
• Hold still for a few seconds while the system captures your photo.
• Registration is a one-time process. Your face data is encrypted and stored securely.

If registration fails, try moving to a well-lit area and removing sunglasses or hats.

Daily Check-In

Checking in and out is the core action you perform each day.

• Open CampusTrack on your phone or computer. If you have installed it as a PWA, tap the icon on your home screen.
• Allow location access — your browser will ask for GPS permission. CampusTrack needs this to verify you are on campus.
• Select your work mode — choose On Campus, Remote Work, or Field Duty (depending on what your school has enabled).
• Tap Check In — if face verification is required, the camera will activate briefly. Once verified, your check-in is recorded.
• Check Out — at the end of your day, open CampusTrack and tap Check Out. The same location and (optional) face verification apply.

Leave Requests

To request time off, navigate to the Leaves section from your dashboard.

• New request — select the leave type (Annual, Sick, Emergency, etc.), choose your dates, and add any notes.
• Half-day — if your school supports half-day leave, toggle the half-day option and select morning or afternoon.
• Approval status — after submitting, your request goes to your manager or department head for approval. You will receive a notification when it is approved or declined.
• Balance — your remaining leave balance for each type is displayed on the leave request screen.

Calendar

The Calendar section shows school-wide events, holidays, and your personal attendance history.

• Monthly view — see all events and your attendance status for each day at a glance.
• Holidays — school holidays and public holidays are highlighted. You do not need to check in on these days.
• My attendance — your check-in and check-out times for each day are displayed in the calendar. Tap a day to see details.

Profile

Your profile contains your personal information, department, and attendance summary.

• View profile — see your employee ID, department, designation, email, and branch assignment.
• Attendance summary — view your monthly and yearly attendance stats: days present, late, absent, and on leave.
• Face data — if you need to re-register your face (e.g., after a significant appearance change), contact your admin.