A day off needs a replacement, not just approval
In most workplaces absence means work waits. In a school it means thirty students need a supervised room, so approval and cover are one decision rather than two steps.
Leave · Schools & Campuses
Staff Leave Management Built Around the School Year
UAE Labour Law entitlements, academic-calendar awareness, and HOD → VP → Principal approvals — with balances every staff member can check from their own phone.
Included from Starter · Multi-level chains on Growth · UAE Labour Law-aware
Leave in a school is not leave in an office
An office can absorb an absence; a classroom cannot. School leave decisions depend on things generic HR tools never see — exam weeks, term boundaries, who else in the department is already off, and whether cover exists. CampusTrack puts that context in front of the approver: requests carry live balances calculated against UAE Labour Law entitlements, the team calendar shows clashes before anyone says yes, and the chain routes through the people who actually decide in a school — the head of department, the vice principal, and, when needed, the principal.
Illustrative interface — entitlements and balances calculated against UAE Labour Law, with the team calendar beside every request.
UAE Labour Law entitlements
Annual, sick, and statutory leave types with accruals and balances calculated per UAE Labour Law — not a generic policy engine you have to rebuild.
Academic-calendar aware
Terms, exam weeks, and school events sit behind every request, so approvers see a clash with the school year before approving.
School approval chains
Basic one-level approval from the free Starter plan; full HOD → VP → Principal chains per campus and staff group on Growth.
Apply and approve from a phone
Staff request leave with their live balance in view; approvers act from the mobile app with push notifications. No paper forms, no email chains.
Team calendar context
Every request shows who else in the department is already off that week — the clash is visible at decision time, not discovered on the day.
Balances and history on the record
Every approval, rejection, and balance change is timestamped and auditable — the record HR, finance, and inspectors can all trust.
Why school leave is not office leave
Leave policy looks portable between industries and is not. The academic calendar changes what a day off costs and when it can be taken.
Term time is effectively blocked
Most discretionary leave is expected in holidays, which compresses requests into narrow windows and makes term-time requests exceptional by definition. A generic accrual system has no concept of this.
Entitlement and the school year disagree
Statutory entitlement runs on a calendar or anniversary basis; schools operate on an academic year. Reconciling the two is where most manual spreadsheet work actually goes.
Part-time entitlement is pro-rata and awkward
A teacher on three days accrues proportionally, and the arithmetic gets worse when their pattern changes mid-year. This is the single most common source of leave-balance disputes.
Some absences are not leave
Training days, exam invigilation off-site, and school trips are absence from the timetable without being leave. Categorising them as leave distorts both the balance and the attendance record.
Balances follow staff between campuses
A teacher moving to another school within the group keeps their accrual. Recreating them at the new site resets a balance they earned, and they will notice.
Questions
Frequently asked questions
Which plan includes leave management?
Leave requests with basic one-level approval are included free on Starter. Growth adds the multi-level HOD → VP → Principal chains, attendance regularization approvals, and advanced reports.
Does it calculate UAE Labour Law entitlements automatically?
Yes. Statutory leave types, accruals, and balances follow UAE Labour Law rules out of the box, and school-specific leave types can be added on top.
Can teaching and non-teaching staff have different leave rules?
Yes — leave policies and approval chains are configured per staff group and per campus, so teachers, admin staff, and support staff can each follow their own rules.
Can staff see their own balances?
Yes. Every staff member sees their live balance and request history in the mobile app before they apply — which removes most balance-question emails to HR.
How are public holidays handled inside a leave request?
They are excluded automatically, so a request spanning a public holiday does not deduct it from the balance. Getting this wrong is a small error that staff notice immediately and remember.
Can we carry a balance into the next academic year?
Carry-over rules are configurable, including caps and expiry dates. Because schools run on an academic year rather than a calendar one, the boundary is set to yours rather than assumed.
See your leave policy running in CampusTrack
A 20-minute walkthrough with your leave types, your chains, and your academic calendar. Free up to 50 staff.