Offboarding & EOSB · UAE

Staff Offboarding & End-of-Service for UAE Employers

Resignation, notice period, exit clearance, UAE Labour Law gratuity, and final settlement — handled in one workflow without spreadsheets or guesswork.

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UAE Labour Law-aligned · Audit-retention ready · Free up to 25 staff

Offboarding done right protects both employer and employee

Offboarding is where UAE employers most often slip on compliance. A resignation missed in the notice-period window, a gratuity miscalculation, an asset that never came back, an audit trail that does not exist — each of these creates risk months later. CampusTrack walks the offboarding through the same workflow that runs daily attendance, so nothing is left to memory or a colleague’s spreadsheet. Every step is captured. Every calculation is shown with its working.

Resignation & notice-period workflow

Employee submits resignation in-app. Notice period auto-calculated from contract type. HR sees countdown, last working day, and end-of-service-due-date in one view.

Exit clearance checklist

Configurable per role: IT access revocation, library books, parent communication handoff, lesson plans transfer, locker keys. Each item assigned to a department lead and tracked to completion.

Asset return tracking

Laptops, badges, keys, uniforms, parking remotes. Each asset linked to the staff record at issue; offboarding flow lists every asset due back with a sign-off line for the receiving manager.

Knowledge-transfer log

Document successor, parent contact handoff, pending items, project status, and student or class information. Saved against the staff record and visible to the incoming person.

UAE EOSB calculator

Gratuity computed per UAE Labour Law: 21 days’ basic salary for the first five years, 30 days’ basic salary for each year thereafter. Probation, partial years, and limited / unlimited contract rules built in.

Structured exit interview

Standard exit-interview template (or your own). Captures reasons for leaving, manager feedback, would-rejoin score. Anonymisation option for aggregate reporting.

Final settlement statement

Unused leave encashment, gratuity, pending salary, deductions, and net due in one signed PDF. Drops cleanly into your existing payroll system for WPS dispatch.

Audit retention

Full offboarding trail retained for the legally required period. Inspection-ready PDF on demand. Encrypted at rest with role-based access.

From resignation to final settlement — every step recorded

Resignation submitted

Employee submits in-app or HR records on their behalf. Notice period auto-calculated. Acceptance recorded with timestamp.

Exit clearance starts

Checklist activates — IT, finance, line manager, department lead each see their tasks. Reminders fire automatically as the last working day approaches.

Knowledge & asset handover

Knowledge-transfer document captured. Each issued asset signed back in. Successor named. All visible to incoming staff member.

EOSB calculation

Gratuity computed automatically with all assumptions shown. HR reviews and confirms. Any disputes captured before settlement.

Final settlement & archive

Settlement PDF generated. Sent for signature. Payroll feed dispatched. Record archived to the audit trail with retention timer.

Built around UAE compliance, not adapted to it

UAE Labour Law — gratuity formula

Federal Decree-Law No. 33 of 2021: 21 days’ basic salary per year for the first five years, 30 days’ basic salary per year thereafter, capped at two years’ total. Partial-year proration built in.

UAE Labour Law — limited vs unlimited

New contract rules under Federal Decree-Law No. 33 of 2021 simplified contract types. Calculator handles probation termination, mutual exit, and early termination scenarios per the current law.

Audit retention & data subject rights

Offboarding records retained for the legally required period. Subject access requests (under UAE PDPL) supported through structured export. Erasure handled after retention expiry.

MOHRE filings reminder

Visa cancellation, labour cancellation, and gratuity payment have UAE-mandated time windows. CampusTrack highlights deadlines but does not file with MOHRE directly — coordinate with your PRO.

Frequently asked questions

How is EOSB / gratuity calculated under UAE Labour Law?▾

For each full year of service: 21 days’ basic salary for the first five years, then 30 days’ basic salary for each subsequent year. Capped at the equivalent of two years’ total salary. Partial years are pro-rated. Basic salary excludes housing, transport, and other allowances. CampusTrack shows every assumption and step.

What if an employee leaves during probation?▾

Termination during probation does not entitle the employee to gratuity for the probation period. The calculator handles this rule automatically and flags any disputed dates for HR review before final settlement.

How does it handle limited vs unlimited contracts?▾

Federal Decree-Law No. 33 of 2021 simplified contract structures. The calculator applies the current rules and surfaces edge cases (early termination, mutual exit, contract end) for HR confirmation. We recommend a labour-law review of your specific scenarios with qualified counsel before going live.

Does CampusTrack process the actual settlement payment?▾

No. CampusTrack produces the final settlement statement and a payroll-ready export. Your existing payroll system or bank WPS gateway processes the payment itself. The audit trail captures the export and confirmation.

How long are offboarding records retained?▾

Records are retained for the legally required period under UAE Labour Law and tax / audit considerations (typically several years). The exact retention is configurable per organisation and aligned with your data-retention policy.

Can the offboarding workflow be customised per role?▾

Yes. Teachers, admin staff, drivers, kitchen staff, and senior leadership each have different clearance steps. Configure the checklist per role; the workflow assigns each item to the relevant department.

Explore further

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AI surface across the whole staff lifecycle — face verification, smart suggestions, AI drafting.

For Schools

School-specific workflows: KHDA inspection PDFs, school hierarchy, academic-calendar integration.

Security & Compliance

How your offboarding data is handled, retained, and access-controlled.

Walk through an offboarding case in your demo

Bring a real (anonymised) offboarding scenario and we will walk it through the workflow live. You will see the EOSB calculation, asset checklist, and final settlement PDF in 20 minutes.

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